CONTENT
1) WHAT IS THE PURPOSE OF THIS DOCUMENT?
The purpose of this document is to provide you with clear information about the conditions under which your personal data are processed.
This information applies to you if you are:
of Optimont 2000 s.r.o., Company ID No.: 64085741, with its registered office at Hnojník 385, 739 61 Třinec, registered in the Commercial Register maintained by the Regional Court in Ostrava, Section C, File No. 8546.
2) WHO IS RESPONSIBLE FOR PROCESSING MY PERSONAL DATA?
The controller responsible for the proper processing of your personal data is:
Optimont 2000 s.r.o.
3) HOW CAN I CONTACT THE DATA CONTROLLER?
Contact details:
Address: Hnojník 385, 739 53 Hnojník
Tel.: +420 558 44 88 15
E-mail: info@optimont.cz
Website: www.optimont.cz
For matters relating specifically to personal data protection, you may contact the designated data protection officer at:
personalni@optimont.cz
4) WHAT CATEGORIES OF PERSONAL DATA ARE PROCESSED?
Optimont 2000 s.r.o. processes the following categories of personal data:
Data concerning business partners and their representatives
5) WHAT IS THE LEGAL BASIS FOR PROCESSING PERSONAL DATA?
Optimont 2000 s.r.o. processes personal data on the following legal grounds:
a) Compliance with legal obligations
We process your personal data where required to comply with applicable legal regulations, including the Commercial Code and other relevant legislation.
b) Performance of a contract
Your personal data are processed for the purpose of exercising rights and fulfilling obligations arising from contracts concluded between you and Optimont 2000 s.r.o.
c) Legitimate interests of the company
In certain cases, processing is necessary for the protection of the legitimate interests of the controller.
d) Consent to the processing of personal data
Currently, Optimont 2000 s.r.o. does not process personal data on the basis of consent. However, such processing may occur if you provide your consent in the future.
6) FOR WHAT PURPOSES WILL MY PERSONAL DATA BE PROCESSED?
Your personal data will be processed for the following purposes:
a) Preparation and amendment of contractual documentation
b) Exercise of rights and performance of obligations under contracts
c) Accounting, tax compliance, and document archiving
d) Protection of company property
e) Legal claims and dispute management
f) Sending business communications
7) WHERE ARE MY PERSONAL DATA STORED?
Your personal data are stored both electronically and in physical form.
Electronic documents are stored on local drives of employees’ workstations. These drives are encrypted, and data are stored within secured user profiles.
Physical documents are kept in locked cabinets accessible only to authorized personnel and in the company archive.
8) WHO, APART FROM OPTIMONT 2000 S.R.O., HAS ACCESS TO MY PERSONAL DATA?
The personal data you provide are processed and stored within Optimont 2000 s.r.o.
Where processing is based on legitimate interests and the purposes listed above, your personal data may also be processed by external collaborators or service providers working with Optimont 2000 s.r.o.
9) WILL MY PERSONAL DATA BE TRANSFERRED OUTSIDE THE CZECH REPUBLIC?
No.
10) HOW LONG WILL MY PERSONAL DATA BE RETAINED?
Your personal data are generally processed for the duration of the contractual relationship between the relevant business partner and Optimont 2000 s.r.o.
After termination of the contractual relationship, only those documents or personal data necessary for the protection of legitimate interests (e.g., defense of legal claims) will be retained, for a period of 10 years following the end of the contractual relationship.
In accordance with the principle of data minimization, we process only those personal data that are necessary for the relevant purpose and retain them only for as long as necessary. Once the retention period expires, personal data are deleted or anonymized.
11) WHAT ARE MY RIGHTS REGARDING THE PROCESSING OF PERSONAL DATA?
You have the right at any time to request access to your personal data. Upon request, we will inform you what data we process, for what purpose, from which source they were obtained, to whom they have been disclosed, and how long they will be stored.
You have the right to request rectification of inaccurate data and completion of incomplete data.
You also have the right to request erasure of personal data that are no longer necessary for the purposes for which they were collected, or where processing is unlawful.
You have the right to request restriction of processing.
You have the right to data portability, meaning you may request that we provide your personal data in electronic form in a structured and commonly used format, or transfer them directly to another controller. This right applies only to data processed electronically on the basis of your consent or a contract.
You have the right to object at any time to the processing of your personal data for direct marketing purposes. If you object, your data will no longer be used for such purposes.
You may also object to processing based on legitimate interests. In such cases, we will continue processing only if compelling legitimate grounds are demonstrated.
If processing is based on your consent, you have the right to withdraw your consent at any time. Processing will then cease immediately.
12) HOW CAN I EXERCISE MY RIGHTS?
You may exercise your rights, including the right to object, by contacting the data controller in writing or by e-mail.
13) WHAT SHOULD I DO IF I BELIEVE DATA PROTECTION LAWS HAVE BEEN VIOLATED?
If you believe that your personal data are being processed in violation of applicable legal regulations, you have the right to lodge a complaint with the supervisory authority:
Office for Personal Data Protection
Pplk. Sochora 27
170 00 Prague 7
Tel.: +420 234 665 111
E-mail: posta@uoou.cz
Website: https://www.uoou.cz
14) DOES AUTOMATED DECISION-MAKING, INCLUDING PROFILING, TAKE PLACE?
Automated decision-making refers to decisions made solely by automated means (e.g., by a computer) without human intervention that produce legal effects or similarly significant consequences.
Optimont 2000 s.r.o. does not carry out automated decision-making or profiling. All relevant decisions are made by authorized company personnel.
Optimont
